TimeKeepR

TimeKeepR is a module that allows the entry and tracking of planned and actual times on elements other than project tasks, while maintaining a consistent entry logic with the Dolibarr standard. This module extends the native time management capabilities to the following elements: Work order Ticket Native work order Factory Equipment The goal is to enable consistent recording of planned and actual time in order to provide a consolidated monthly view of time.

Compatible Elements

Element	Input Tab	Monthly Report	On-the-Fly Time Entry
Work Order	✅	✅	✅
Ticket	✅	✅	⛔
Native Manufacturing Order	✅	✅	✅
Factory (plugin)	✅	✅	✅
Equipment (plugin)	✅	✅	✅

Configuring the TimeKeepR plugin

The TimeKeepR plugin is activated via the Dolibarr plugin configuration page; it also allows for on-the-fly time entry, provided the feature is enabled.

Activating TimeKeepR from the page: Home -> Configuration -> Modules/Applications

Activating the "on-the-fly" time entry feature. You can configure the cutoff period after which the on-the-fly time entry feature stops: None Hour Day Week Month Stop rule upon launch: Do not stop anything Pause Stop the timer

Usage & Features

Time Entry Tab

On each compatible device, the module adds a dedicated tab allowing:

• Entry of planned times
• Entry of actual times
• On-the-fly time entry
• Viewing of the history of entered times

Association of time entries

For service interventions, as well as native and factory production orders, time entries are associated with a service (much like how time entries for projects are associated with a task). For equipment, they are associated with an event. For tickets, they are associated directly with the ticket itself.

The interface follows the standard Dolibarr logic for immediate usability.

Enter a planned time

1. Open the relevant item (intervention, ticket, etc.)
2. Click on the TimeKeepr tab
3. Fill in the fields:
   • Planned date
   • Planned duration
   • User involved
   • Comment (optional)
4. Confirm with the Add button

Planned time is entered on the Time tab associated with TimeKeepR for the item.

Use the [+] button at the end of the title to create a new time entry

Fichier:002-time planif en.png

Fill in the fields: Scheduled date Related item/service (except for tickets, which are linked directly) Planned duration User concerned Comment (optional) Confirm by clicking the [Add] button

Enter Time Tendered

1. From the TimeKeepr tab of the item
2. Fill in the fields:
   • Date completed
   • Time taken
   • User who performed the task
   • Comment (optional)
3. Confirm with the Add button

In this tab you will need to fill in the following fields: Date & Scheduled Time Item Affected Completed By... Note (optional) Estimated Completion Time

The top of the page will allow you to view the record data, including the completion time and the planned time.

On-the-fly time entry

Ability to enter time on the fly.

See below for more details.

On-the-fly time entry tab

On-the-fly time entry allows you to log time spent directly against the task currently in progress.

This addition time is defined directly within the TimeKeepr plugin settings.

Il y a un menu dédié pour la saisie des temps à la volée (voir ci-dessous), mais il est aussi possible de réaliser cette saisie depuis l'onglet de saisie des temps

If the function is enabled, it is possible to define the addition in: Hours Days Weeks Months

Fichier:006-flying time example.png

Menu de rapport mensuelle

Dans chaque menu gauche associé à un élément, un nouveau menu Rapport TimeKeepr est ajouté permettant d'accéder à une vue globale des temps sur un mois :

• Affichage des temps planifiés
• Affichage des temps réalisés
• Filtrage par type d'élément (interventions, tickets, etc.)
• Visualisation sur une période mensuelle

The TimeKeepr report tab displays a table showing the planned and actual times over a month, as well as the differences between the two. You can also filter the data by period type (month, week, day, etc.), categorize users, or use it directly.

This view facilitates:

• Activity management
• Analysis of planned vs. actual variances
• Workload monitoring